asap, October at the latest
Deadline for applications
25 June 2019
The Grants Management Officer provides administrative and technical guidance and support to GICHD staff seeking and managing funding or partnerships for operational programs, researches, policy and headquarters activities. S/he researches and interprets relevant regulations, guidelines, and standards, ensures compliance quality and coordinates the implementation of grants including budget monitoring, narrative and financial reporting.
Under the direction of the Head of Grants Management & Communication, s/he works collaboratively especially with the Fundraising Officer, the heads of divisions, technical project managers and officers of the various operational Divisions, the Results-based management Coordinator, as well as with the colleagues of the Financial section to support implementation, compliance and reporting with respect to all grants and in line with GICHD’s strategy and internal processes.
- Provide technical advice to heads of divisions, project managers and the fundraising officer in the preparation of project proposals, bids, contracts, and agreements, to include budgets, documentation, and interpretation of funding requirements.
- Analyse and evaluate the use of the allocations of grants and that expenditures are eligible under the grants, in cooperation with the financial section and in accordance with the accounting system.
- Support the Head of Grants Management & Communication in the coordination and liaison between GICHD, funding agencies and contract entities.
- Research, draft, and submit formal responses to requests for proposals, quotation, contracts, and agreements.
- Focal point for the management, administration, monitoring and reporting of the grants and partnership contracts.
- Analyze and evaluate awarded proposals, contracts, for compliance with funding agency and GICHD requirements.
- Prepare required acceptance documentation and obtain official GICHD signatures; recommend approval or rejection of deviations from contract specifications.
- Assist in the formulation of processes and procedures for negotiation of contract and grant pre-awards and post-awards to meet GICHD requirements; research appropriate public and private requirements to facilitate compliance by all parties.
- Coordinate receipt of grants, contract documentation, scheduled and special reports; maintain proposal and funding records in database systems.
- Handle the day-to-day grant compliance management aspects according to donor obligations; inform and coach project managers and heads of divisions on contract conditions, expenditures allocation and compliance.
- Coordinate and edit narrative and financial reporting on grants agreements/contracts in collaboration with project managers, heads of divisions, the financial section and other contributors.
- Contribute to the quarterly review and update of the grant management procedures and associated documents.
- Keep the relevant heads of divisions and project managers up-to-date about upcoming deadlines and deliverables, thereby ensuring the smooth preparation and completion of the various donor reports, including IATI reports.
- Liaise with donor representatives on occasion during visits, conferences or workshops.
- Provide input into the annual operating plans and results-based project management systems.
- Participate in external audits on grants and donor contributions, providing information and documentation as necessary.
His/her colleagues in the new Division, the project/programme managers, the Heads of Divisions, the Financial section, the Results-based Management Coordinator.
Proven successful experience and knowledge in Grant Management:
- 3 to 5 years experience in roles involving the management of donor funding agreements in the international development, humanitarian or public sector.
- Competence in budget monitoring of multi-year budgets from international donor organisms, philanthropic foundations and/or private sector.
- Knowledge of international, regional and national funding sources, mechanisms and regulations.
- Experience in compiling funding application forms and writing narratives for proposals and reporting.
Strong interest in:
Humanitarian action, development cooperation and human security issues posed by explosive remnants of war.
University degree, preferably in international relations, development, social sciences, marketing or another relevant subject.
Skills, Abilities & Attitudes
- Ability to provide technical advice and information in area of expertise.
- Excellent organizational skills with the ability to prioritize within a variety of projects and coordinate the input from multiple contributors in technical functions.
- Clear and structured communication of proper rules and regulations for approving grants, their specifications and requirements across all departments of the organization.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse organisation.
- Ability to work as part of a team and to leverage on colleagues’ competencies to reach the objectives.
- Ability to communicate effectively, both orally and in writing in English; French, Arabic, German, or Spanish are assets.
- Information research skills.
- Knowledge of funding procedures applicable in international, regional and national regulations.
- Knowledge of compliance with the IATI (International Aid Transparency Initiative) or other initiative.
- Knowledge or understanding of accounting principles and financial flows related to grants management.
- Ability to consolidate narrative and budgetary material for project proposals and reports.
- Ability to analyze budgetary line items for compliance with budget guidelines, across multiple projects.
- Ability to make administrative/procedural analysis and judgments.
- Records maintenance and database management skills.
- Knowledge or understanding of results-based project management.
- A comprehensive and up-to-date curriculum vitae giving details of relevant achievements in recent posts as well as your education and professional qualifications.
- A motivation letter that summarizes your interest in this post, providing evidence of your ability to match the criteria outlined in the Person Specification.
- Salary expectations, notice period and names of 2 referees, together with a brief statement of the capacity in which they have known you and an indication of when in the process they can be contacted (please note we will not contact your referees without your express permission).
Please provide your application documents by email to our partner HeadtoHead: email@example.com, with the specific mention in the title of your email: GICHD GM Officer.
The GICHD implements a Gender and Diversity policy and is an equal opportunities employer. Applications are encouraged from women and men, nationals of mine-affected countries and individuals with a disability or special needs, who meet the above profile requirements.
Publication date : 13 June 2019