Location : Geneva, Switzerland
Start Date: As soon as possible.
Duration: Open-ended contract
Activity Rate: Full time
Closing date for applications: August 31st, 2021
Purpose / Summary
The Standards and Operations Division (SOD) provides services and technical expertise on standardisation, quality management, operational efficiency in support of national authorities in mine action and the wider mine action and human security sector. In addition to supporting the development of International Mine Action Standards (IMAS), emphasis is placed on providing technical assistance, training and capacity development, conducting research, producing publications, developing tools and work methods and developing and improving national mine action standards (NMAS). The Division further seeks to ensure operational efficiency by providing advice and shares best practice to ensure standardised, safe, and efficient survey and clearance operations.
Our division is seeking to hire a Programme Officer who will work to fulfil the Standards and Operations Division’s (SOD) objectives and serve as a focal point for donor reporting within the Division. In addition, the Programme Officer will provide support to the Division’s outreach initiatives – in particular those related to e-learning. As the SOD focal point for donor reporting, the Programme Officer closely liaises with the Head of Division, Deputy Head of Division and the Division’s Advisors, as well as with the Donor Reporting Unit. Close coordination with other Programme Officers from the Division, as well as with the GICHD’s grants management and donor compliance focal points, will be essential for the realisation of the Programme Officer’s duties. In terms of e-learning, the Programme Officer will provide support to the Division’s Advisors who are managing e-learning initiatives. This support will include assisting in the development of tenders for the provision of e-learning products and in the development of plans for development of materials and roll-out of completed materials. Above all, the position requires excellent writing and communications skills that will support the Division’s interaction with donors and stakeholders.
- Support the planning, preparation and implementation of activities and eLearning needs of the Standards and Operations Division, including field travel (potentially to risk environments) to conduct visits, workshops and training on relevant divisional themes;
- Support the HoD and the Deputy HoD in the monitoring of the donor reporting overview for the Standards and Operations Division, in close collaboration with Advisors;
- Assist with, and contribute to, preparation of funding proposals, tenders, concept notes and the delivery of reports in liaison with Grants team and in line with donors requirements;
- Participate in and, where appropriate, present at conferences, meetings, workshops and other outreach activities;
- Support the contracting of external consultants, including the design of terms of reference, coordination and review of output and reporting, and the administration of contracts, logistics and invoices;
- Contribute to the Annual Report and donor reporting as required;
- Assist in maintaining and updating content for the GICHD website and social media concerning activities and events related to the Standards and Operations Division;
- Fulfil any other tasks assigned by the HoD or the Deputy HoD.
- Conduct research and participate in drafting substantive reports on divisional themes, which may involve reviews, assessments, case studies and evaluations;
- Contribute to the development of publications by collecting data and information, drafting content and supporting the related dissemination final products in liaison with the Communications team;
- Coordinate with colleagues from other divisions for joint activities, technical assistance and new initiatives;
- Remain abreast of and share developments regarding thematic areas covered by the Standards and Operations Division.
Donor Reporting focal point for Standards & Operations
- Coordinate divisional donor reporting (including relevant data collection from different staff/departments) ensuring high-quality, well-written, accurate and timely narrative reports (monthly, mid-term, annual and/or final).
- Support the development of a grants tracker and monitor the respective timelines for the various grants for the division.
- Maintain up-to-date information on the division’s current donors regarding compliance and standards and ensure all donor guidelines and requirements are respected.
Relevant staff of National Mine Action Authorities at working level, relevant donor representatives and operational partners, as directed by the HoD or Deputy HoD
Qualifications (technical qualifications or certifications that are essential to fulfil the post):
- Master’s degree in development studies, political or social science, business or equivalent vocational qualification in a relevant field;
- Minimum 2 years of previous work experience in mine action and/or development within international and humanitarian organisations;
- Demonstrated ability in providing support with donor reporting;
- Experience with eLearning development is desirable.
Specific knowledge, technical skills (that are essential to fulfil the post):
- Excellent planning and organisational skills to effectively manage priorities;
- Excellent verbal and written communications skills in English, with an ability to produce appropriate content for external communication purposes;
- Competence in the administration of projects funded by international governmental donors, including compliant grant management, narrative and financial reporting, and financial monitoring;
- Working knowledge of IT skills and platform management and good knowledge of adult-learning;
- Excellent people skills and ability to work in multi-cultural settings with a wide range of stakeholders;
- Ability to respect and promote gender equality and diversity in all aspects of work;
- Fluency in English, both written and oral; fluency in an any other language spoken in EO-affected countries will be an advantage
If you wish to join our mission and you feel you have the right profile to take on this role, please apply on-line on GICHD Job application portal
You are kindly requested to present your application in English and include
- A CV of maximum 2 pages
- A letter of motivation
- Your earliest date of availability
The incumbent will be recruited locally and will not be eligible to any international relocation benefit.
The GICHD implements a Gender and Diversity policy and is an equal opportunities employer. Applications are encouraged from women and men, nationals of mine-affected countries and individuals with a disability or special needs, who meet the above profile requirements.
For further information please contact us at hr(at)gichd.org